Instructors: Schedule Virtual Classroom

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Instructors: explains how to schedule, edit, and cancel Virtual Classroom meetings.

You can schedule a Virtual Classroom meeting with your entire class, an individual learner, or multiple learners in your course - with up to 7 simultaneous webcams.

Use Cases  

  • office hours
  • training sessions
  • live lectures

There are 2 ways to schedule your Virtual Classroom meeting, which will vary depending on your organization's setup with Bongo (formerly YouSeeU).

Method 1 Method 2
Within your LMS, you may see a Virtual Classroom option alongside a Video Assignments option. If so, click Virtual Classroom

Schedule

Once you are on the Scheduled Meetings page, you can add a new Virtual Classroom session.

Add.png Click the Plus icon in the lower right corner.

Name the meeting, then enter the date and time. If you would like the meeting to start immediately, select Now. Moderators can also enter meetings 10 minutes early to get started before others arrive.

Note

Depending on your organization's membership, your maximum number of users may vary. You can also share up to 7 simultaneous webcams.

EN_Schedule_Virtual_Classroom.png

Depending on your organization's setup, you may or may not have the options highlighted in gray in the image above. If you do have these options, expand the button below to learn more.

Additional Meeting Options

Start record automatically: Select this option if you want the meeting to begin recording as soon as the meeting moderator enters the meeting room.

Automatic link to recording: Select this option if you want the attendees to automatically receive a link to the meeting recording. 

Allow external participants: Select this option if you want to invite outside participants (such as a guest speaker or an interviewee) to the meeting.

Whole Class: Select this option if you want to invite the entire class.

Repeat weekly for: To schedule your meeting for the same time for consecutive weeks, select between 2-15 weeks. This will create 1 meeting per week, including the current meeting.

When you are ready, click Save.

Schedule_Meeting.png

Once the meeting is scheduled, you can invite others - as well as edit or cancel the meeting. When the meeting time arrives, you will launch the Virtual Classroom meeting

Edit or Cancel

To Edit the date/time or Cancel, click on the vertical ellipsis on the right-side of the meeting name to bring up the needed menu: 

Edit_or_Cancel_Virtual_Classroom.png

To prepare for your Virtual Classroom meeting, learn more about the features available to you

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