Instructors: Schedule Virtual Classroom

Instructors: explains how to schedule, edit, and cancel Virtual Classroom meetings.

You can schedule a Virtual Classroom meeting with your entire class, an individual learner, or multiple learners in your course - with up to 10 simultaneous webcams.

Use Cases   

• office hours
• training sessions
• live lectures

There are a few ways to schedule your Virtual Classroom meeting, which will vary depending on your organization's setup with Bongo.

LMS example Within Bongo How to Schedule if course is Deep Linked

Within your LMS, you may see a Virtual Classroom option alongside a Video Assignments option. If so, click Virtual Classroom. 

Click the menu icon in the top left corner of any instructor page within Bongo. 

Within the menu, select Meetings.

Within your LMS, you may have the option to link a New Meeting when setting up a new assignment. 

Some environments allow you to add a new "Module". Modules can only contain Bongo activities when they have been connected as Assignments, so when creating a Bongo activity, start by creating a new Assignment in your environment. After the new assignment is created, you would then be able to move it to the Module if desired. 

After clicking on New Meeting, you will be prompted to schedule the new meeting.

After clicking Save, the new link will guide users to the meeting lobby page, as well as the meeting recording after the meeting has ended.

 Schedule

Once you are on the Meetings page, you can add a new Virtual Classroom session.

Click the Plus icon in the lower right corner.

Name the meeting, then enter the date and time. If scheduling a meeting for the same day, you may check the option to schedule "Now", but for the best experience, we suggest scheduling by at least 5-10 minutes in the future. Moderators can also enter meetings 10 minutes early to get started before others arrive.

  Note

Depending on your organization's membership, your maximum number of users and meeting time duration may vary. You can also share up to 10 simultaneous webcams.

Depending on your organization's membership with Bongo, you may or may not have the options highlighted in gray in the image above. If you do have these options, expand the button below to learn more.

Additional Meeting Options

Start record automatically: Select this option if you want the meeting to begin recording as soon as the meeting moderator enters the meeting room. If you record your meeting, you will be able to access your attendance log afterward. 

Publish recorded meeting: Select this option if you want the attendees to be able to review the recording after the meeting has ended. 

Allow external participants: Select this option if you want to invite outside participants (such as a guest speaker or an interviewee) to the meeting.

Invite entire class:  This option allows a meeting to be scheduled for the entire class without having to invite all users in the course and having to go back and invite more users who join the class later.

Repeat weekly for: To schedule your meeting for the same time for consecutive weeks, select between 2-15 weeks. This will create 1 meeting per week, including the current meeting.

When you are ready, click Save.

Once the meeting is scheduled, you can invite others - as well as edit or cancel the meeting. When the meeting time arrives, you will launch the Virtual Classroom meeting. 

  Edit or Cancel

To Edit the date/time or Cancel, click on the vertical ellipsis on the right-side of the meeting name to bring up the needed menu: 

To prepare for your Virtual Classroom meeting, learn more about the features available to you.